It also works forwards: pick a target balance and the tool finds the date at which it becomes available, which is useful when planning a long trip a year in advance.
Calculator
Formula used
Accrued = (years worked) × annual + service bonus · Remaining = accrued + carry-over − used
How to use the Vacation Day Calculator
- Enter the employment start date and the annual allowance.
- Set the cadence: upfront, monthly or per paycheck.
- Type the days you have already used this year.
- Read the running balance and the year-end cap.
About this tool
The Vacation Day Calculator is built for speed and accuracy: every calculation runs in your browser, so your data never leaves your device and the result updates as you type. It works equally well on a phone, a tablet or a desktop, and it is free to use as many times as you like.
Common use cases
- Planning a long trip well in advance.
- Checking whether you can carry days over.
- Negotiating time off with a manager.
- Comparing two job offers by their PTO policy.
Tips for the best result
- Use the latest figures you have - even a small change in rate or term can shift the outcome by hundreds.
- For annual figures, divide by 12 to get a monthly number you can compare with the result.
- Bookmark this page and revisit the calculation as the inputs change.
Frequently asked questions
What is the carry-over cap?
The maximum number of unused days you can roll into the next year. Anything above the cap is usually forfeited ("use it or lose it").
How is tenure calculated?
From the employment start date to today, in years (365.25 days per year to handle leap years).
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